Operations Support Specialist with Security Clearance
Company: All Native Group
Location: Washington
Posted on: April 28, 2024
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Job Description:
Summary All Native Group is seeking an Operations Support
Specialist to provide administrative support to the Bureau of
MedicineProvides critical, advanced administrative work in support
of program management with the goal of ensuring the seamless
delivery of servicesAbility to problem solve pro-actively and
exercise good judgment and initiative that is in sync with the
views and objectives of the program's leadership and
missionAdministrative work includes a range of tasks from simple to
complex: filing, organizing schedules and travel, maintaining
inventory, tracking case referral progression, ensuring case
documentation is complete, basic data analysis, maintains different
data in spreadsheets, ability to communicate with exceptional
compassion, tact and diplomacyMaintains a leadership informed close
and highly responsive forward leaning posture regarding day-to-day
program operationsEssential Functions--- Communicates via a variety
of means in a grammatically correct, concise, clear manner:
correspondence: e-mails, memorandums, via PowerPoint, etc.;
binteracts with customers one on one, in person or remotely;
cbriefings: Able to update on current program issues; ddraft
reports or issue summaries.--- Office management: amaintains
inventory of office supplies, materials, psychological testing
materials, and services and identifies emerging needs; bgenerates
and tracks work orders; con behalf of staff, submits and tracks IT
service center requests from initiation to resolution; doversees
new employee onboarding procedures to ensure all new-hire
checklists are complete: sets up accounts for new staff in E2,
OpenNet, ClassNet, JWICS and payroll and walks new staff through
all onboarding elements; emanages staff travel in E2; fmaintains a
program office calendar to schedule and track actions, deadlines,
leave; gdrafts requests for new diplomatic passports for staff.---
Information Management: aoversees the transition of paper records
to scanned electronic records; bmaintains an organized electronic
document filing system that is accessible to those with a need to
know and is compliant with security requirements; croutinely
assesses the electronic filing system for accuracy and to insure it
is up-to-date, orderly and that files are moved into archive as
needed.--- Works closely with the program manager and chief
maintain productivity metrics and case referral progression using
Microsoft Excel, ensuring case documentation is complete--- Collect
and collate budget information, including costs, fees, etc., and
interface with vendors to acquire quotes and invoicesCompetencies
Work performed under this labor category includes those classes of
positions the duties of which are:--- To perform, under general
government supervision, requiring the exercise of limited
independent judgment, work of a moderate complexity involving the
coordination and synchronization of personal and project
calendars--- Collection and recording of operational data
(including the collection, cataloging, and protection of Personally
Identifiable Information)--- Drafting of correspondence or replying
to inquiries related to policy development, coordination,
interpretation, or change--- Completion of complex administrative
or clerical tasks necessary to support ongoing policy, operational,
or clinical activitiesThe position requires the incumbent to:---
Possess necessary knowledge, skills, education, and/or professional
experience equivalent to at least 2 years of work experience.---
Position requires a High School diploma or equivalent, a minimum of
2 years of experience supporting similar administrative or
operational activities, and a security clearance at the SECRET
levelSupervisory Responsibility None required for this position
Work Environment This job operates in a professional office
environmentThis role routinely uses standard office equipment such
as computers, phones, photocopiers, filing cabinets and fax
machinesPhysical Demands The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.--- Must
be able to remain in a stationary position 75% of the time.---
Occasionally moves about inside the office to access file cabinets,
office machinery, etc.--- Constantly operates a computer and other
office productivity machinery, such as a calculator, copy machine,
and computer printer.--- Expresses or exchanges ideas by means of
the spoken wordThose activities in which they must convey detailed
or important spoken instructions to other workers accurately,
loudly or quickly.--- Frequently moves standard office equipment up
to 25 pounds.--- Must be able to work indoor conditions 90% of the
timeWhile performing the duties of this job, the employee is
regularly required to talk or hearThe employee frequently is
required to stand; walk; use hands to finger, handle or feel; and
reach with hands and armsPosition Type/Expected Hours of Work This
is a full-time positionTypical days and hours of work are Monday
through Friday, 8:00 a.mto 5:00 p.mhowever, due to the 24/7 nature
of this unit, there is a high likelihood of either rotating or
static evening and/or weekend workTravel Travel is primarily local
during the business day, although some out of the area travel and
overnight may be expectedExperience--- Requires a Top Secret
security clearance--- Proficiency in Microsoft Office (Word, Excel,
PowerPoint) and office technology equipment--- Possesses excellent
written, communication, interpersonal and critical thinking
skills--- Committed, and able, to promote a teamwork environment
Education--- Possesses an Associate's or Bachelor's Degree
Additional Eligibility Qualifications--- None Security Clearance
Must possess or be able to obtain/maintain a SECRET security
clearance AAP/EEO Statement All Native Group is an equal
opportunity employerAll applicants are considered without regard to
age, sex, race, national origin, religion, marital status or
physical disabilityHowever, preference may be extended to persons
of Indian descent in accordance with applicable lawsOther Duties
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this
jobDuties, responsibilities and activities may change at any time
with or without notice.
Keywords: All Native Group, Silver Spring , Operations Support Specialist with Security Clearance, Other , Washington, Maryland
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