Sr Grants & Finance Administrator

Company: Children's National Hospital
Location: Silver Spring
Posted on: May 27, 2023

Job Description:

The Senior Grants and Finance Administrator is responsible for the financial management of a specific research center, which includes sponsored programs, special purpose funds and the center's operational budget. This position oversees day-to-day management of sponsor programs, including approving all expenses, ensuring completion of time and effort certifications and working with the office of Grants & Contracts to execute various tasks related to grants and contracts. The Senior Grants & Contracts Administrator provides financial reporting, projections and assistance to the center director on the management of operational budgets and manages special projects to assist the business manager in the development and training of staff.

Qualifications:
Minimum Education
Bachelor's Degree Accounting, business administration, hospital administration, public administration or other related field. (Required)

Master's Degree Business, health administration or other related field. (Preferred)

Minimum Work Experience
3 years' post-award grants management experience. (Required)
1-2 years' pre-award (proposal submission) experience. (Required)

Required Skills/Knowledge
Ability to identify problems and find creative, effective solutions.
Demonstrated aptitude for quantitative analysis.
Excellent verbal and written communication skills.
Ability to handle multiple tasks, meet deadlines and handle confidential materials.
Ability to work independently.
Demonstrated ability to lead, train and supervise.

Required Licenses and Certifications
Certified Research Administrator (CRA) (Required)

Functional Accountabilities
Responsible Conduct of Research

• Consistently demonstrates adherence to the standards for the responsible conduct of research.
  • Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.
    • Uses research funds and resources appropriately.
      • Maintains confidentiality of data as required.
        • Meets all annual job-related training and compliance requirements. Sponsored Programs Management
          • Assists with developing budgets, submitting grant applications, providing financial status updates, approving purchases and giving general assistance pertaining to the financial upkeep of all research center awards.
            • Manages grants according to federal regulation and sponsor and institutional guidelines.
              • Presents financial information to principal investigators in a well-organized manner.
                • Reviews payroll distributions to ensure center personnel is paid according to their effort.
                  • Works with accounts payable matters (invoices, check requests and expense reimbursements) and purchase requisitions as needed.
                    • Completes payroll distribution reconciliations, payroll distribution reports and effort certifications to ensure timely submission and overall compliance.
                      • Monitors monthly expenditures to ensure award is being performed in a timely manner and will not have a deficit.
                        • Prepares documents for cost transfers and personnel redistributions. Leadership and Training
                          • Trains and assists with the supervision of the junior financial coordinator.
                            • Oversees junior financial coordinator's management of non-federal sponsored programs.
                              • Serves as a resource for junior financial coordinators and financial coordinators.
                                • Mentors grants and contracts administrator in knowledge and understanding of job duties. Center Management
                                  • Provides 3-year projections and guidance to the research center director.
                                    • Ensures monthly certification of time and effort report.
                                      • Monitors center spending for compliance with federal, sponsor and institutional policies. Organizational Accountabilities
                                        Agency Reporting/Proposal Submission
                                        • Work with principal investigator to complete interim progress and/or administrative reporting requirements for the sponsor/funding agency, including requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.
                                          • Provide technical assistance to principal investigator and staff in completing the proposal for submission to the funding agency including the following tasks but not limited to: determine eligibility; interpret funding opportunity announcement (FOA) guidelines and requirements; collect pre-award compliance forms, develop detailed line-item budget; contact external sites as needed to collect subcontract documents and information (such as letter of intent, detailed budget, budget justification, etc.); complete administrative documents and data fields for each application; convert documents to PDF, attach/upload required documents using the appropriate application format and following proposal instructions.
                                            • Ensure application is in compliance with award terms and conditions and applicable federal and state regulations; ensure budget expenses are allowable, allocable and reasonable for specific project and proposal, when developing detailed line-item budget.
                                              • Initiate the pre-application meeting with principal investigator to discuss FOA and create a proposal-specific timeline for the principal investigator and his/her designate.
                                                • Forward electronic or paper applications to Grants and Contracts Specialist for review and approval for submission on behalf of principal investigator.
                                                  • Finalize, assemble, make copies, prepare and mail application for submission, for paper proposals; ensure the entire application is both accurate and complete without errors before submission.
                                                    • Prepare all just-in-time (JIT) requests and Progress reports and forward to Grants and Contracts Specialist for approval. Organizational Commitment/Identification
                                                      • Partner in the mission and upholds the core principles of the organization
                                                        • Committed to diversity and recognizes value of cultural ethnic differences
                                                          • Demonstrate personal and professional integrity
                                                            • Maintain confidentiality at all times Customer Service
                                                              • Anticipate and responds to customer needs; follows up until needs are met Teamwork/Communication
                                                                • Demonstrate collaborative and respectful behavior
                                                                  • Partner with all team members to achieve goals
                                                                    • Receptive to others' ideas and opinions Performance Improvement/Problem-solving
                                                                      • Contribute to a positive work environment
                                                                        • Demonstrate flexibility and willingness to change
                                                                          • Identify opportunities to improve clinical and administrative processes
                                                                            • Make appropriate decisions, using sound judgment Cost Management/Financial Responsibility
                                                                              • Use resources efficiently
                                                                                • Search for less costly ways of doing things

Keywords: Children's National Hospital, Silver Spring , Sr Grants & Finance Administrator, Accounting, Auditing , Silver Spring, Maryland