Sr Grants & Finance Administrator
Company: Children's National Hospital
Location: Silver Spring
Posted on: May 27, 2023
Job Description:
The Senior Grants and Finance Administrator is responsible for
the financial management of a specific research center, which
includes sponsored programs, special purpose funds and the center's
operational budget. This position oversees day-to-day management of
sponsor programs, including approving all expenses, ensuring
completion of time and effort certifications and working with the
office of Grants & Contracts to execute various tasks related to
grants and contracts. The Senior Grants & Contracts Administrator
provides financial reporting, projections and assistance to the
center director on the management of operational budgets and
manages special projects to assist the business manager in the
development and training of staff.
Qualifications:
Minimum Education
Bachelor's Degree Accounting, business administration, hospital
administration, public administration or other related field.
(Required)
Master's Degree Business, health administration or other related
field. (Preferred)
Minimum Work Experience
3 years' post-award grants management experience. (Required)
1-2 years' pre-award (proposal submission) experience.
(Required)
Required Skills/Knowledge
Ability to identify problems and find creative, effective
solutions.
Demonstrated aptitude for quantitative analysis.
Excellent verbal and written communication skills.
Ability to handle multiple tasks, meet deadlines and handle
confidential materials.
Ability to work independently.
Demonstrated ability to lead, train and supervise.
Required Licenses and Certifications
Certified Research Administrator (CRA) (Required)
Functional Accountabilities
Responsible Conduct of Research
- Consistently demonstrates adherence to the standards for the
responsible conduct of research.
- Plans, conducts and manages research projects within federal
and institutional regulations and policies under the direction of
the principal investigator.
- Uses research funds and resources appropriately.
- Maintains confidentiality of data as required.
- Meets all annual job-related training and compliance
requirements. Sponsored Programs Management
- Assists with developing budgets, submitting grant applications,
providing financial status updates, approving purchases and giving
general assistance pertaining to the financial upkeep of all
research center awards.
- Manages grants according to federal regulation and sponsor and
institutional guidelines.
- Presents financial information to principal investigators in a
well-organized manner.
- Reviews payroll distributions to ensure center personnel is
paid according to their effort.
- Works with accounts payable matters (invoices, check requests
and expense reimbursements) and purchase requisitions as needed.
- Completes payroll distribution reconciliations, payroll
distribution reports and effort certifications to ensure timely
submission and overall compliance.
- Monitors monthly expenditures to ensure award is being
performed in a timely manner and will not have a deficit.
- Prepares documents for cost transfers and personnel
redistributions. Leadership and Training
- Trains and assists with the supervision of the junior financial
coordinator.
- Oversees junior financial coordinator's management of
non-federal sponsored programs.
- Serves as a resource for junior financial coordinators and
financial coordinators.
- Mentors grants and contracts administrator in knowledge and
understanding of job duties. Center Management
- Provides 3-year projections and guidance to the research center
director.
- Ensures monthly certification of time and effort report.
- Monitors center spending for compliance with federal, sponsor
and institutional policies. Organizational Accountabilities
Agency Reporting/Proposal Submission
- Work with principal investigator to complete interim progress
and/or administrative reporting requirements for the
sponsor/funding agency, including requests for re-budgeting,
changes in program personnel, extensions, supplements or revisions
of the award.
- Provide technical assistance to principal investigator and
staff in completing the proposal for submission to the funding
agency including the following tasks but not limited to: determine
eligibility; interpret funding opportunity announcement (FOA)
guidelines and requirements; collect pre-award compliance forms,
develop detailed line-item budget; contact external sites as needed
to collect subcontract documents and information (such as letter of
intent, detailed budget, budget justification, etc.); complete
administrative documents and data fields for each application;
convert documents to PDF, attach/upload required documents using
the appropriate application format and following proposal
instructions.
- Ensure application is in compliance with award terms and
conditions and applicable federal and state regulations; ensure
budget expenses are allowable, allocable and reasonable for
specific project and proposal, when developing detailed line-item
budget.
- Initiate the pre-application meeting with principal
investigator to discuss FOA and create a proposal-specific timeline
for the principal investigator and his/her designate.
- Forward electronic or paper applications to Grants and
Contracts Specialist for review and approval for submission on
behalf of principal investigator.
- Finalize, assemble, make copies, prepare and mail application
for submission, for paper proposals; ensure the entire application
is both accurate and complete without errors before submission.
- Prepare all just-in-time (JIT) requests and Progress reports
and forward to Grants and Contracts Specialist for approval.
Organizational Commitment/Identification
- Partner in the mission and upholds the core principles of the
organization
- Committed to diversity and recognizes value of cultural ethnic
differences
- Demonstrate personal and professional integrity
- Maintain confidentiality at all times Customer Service
- Anticipate and responds to customer needs; follows up until
needs are met Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others' ideas and opinions Performance
Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative
processes
- Make appropriate decisions, using sound judgment Cost
Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things
Keywords: Children's National Hospital, Silver Spring , Sr Grants & Finance Administrator, Accounting, Auditing , Silver Spring, Maryland
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