Program Officer
Company: Pact
Location: Washington
Posted on: April 19, 2024
Job Description:
Program Officer
Job Locations
US-DC
Job ID
2024-2208
# of Openings
1
PACT Overview
Pact is an international nonprofit that works in nearly 40
countries building solutions for human development that are
evidence-based, data-driven and owned by the communities we serve.
Founded in 1971, Pact works with partners to build resilience,
improve accountability, and strengthen knowledge and skills for
sustainable social impact.
Department
Program Operations (PrOps) - Pact exists to help create a world
where those who are poor and marginalized exercise their voice,
build their own solutions, and take ownership of their future. The
Program Operations teams contribute to realizing this by: ensuring
effective project management through supporting project startups,
implementation, reporting and financial management as well as
closeouts; portfolio coordination: providing a coordinating role
across departments in DC that support country offices and programs;
working with country teams to develop, refine and pursue their
strategies by leveraging technical knowledge (our own and others)
and supporting business development as needed; knowledge sharing
and learning: enhancing communication between country offices and
DC-based teams to ensure better understanding of the diverse
operating environments and program approaches.
Position Overview
The Program Officer plays a significant role in the operations of
his/her assigned portfolio by coordinating, and delivering
technical, management, financial, and administrative assistance and
support to a country and project portfolio, and by guiding program
operations teams comprised of program operation specialists and
officers, in supporting their country portfolios. This position
will support the Africa Program Operations team.
Key Responsibilities
Country office support
Supervise up to 1 full time staff
and/or interns deliver a range of management, technical,
administrative, and operational support services to empower and
enable country oces and programs in achieving time, scope, and
budget objectives.Serve as the main point of contact for multiple
country offices and project staff and facilitate communications
between country office and DC staff on all operational issues.
Refer issues to appropriate departments within the institution.Lead
the opening and closing of country offices and projects working
closely with HR, Global Security, Global Finance, General Counsel,
and Grants & Contracts.Coordinate Pact's DC-based and global
support to projects, ensuring effective and efficient support.
Project Management
Lead regular country or Global
project- focused reviews of project implementation progress
(including technical delivery), operations issues, and address
other project management needsReview and contribute to the
development of project workplans, budgets, and reportsTracking and
review of project deliverables (as required by the program) for
submission to donors.Support the recruitment and onboarding
processes for in-country, project-specific, and DC-based staff
relevant to the portfolio.Ensure ongoing communication and close
collaboration with donors to maintain relationships during
implementation to ensure quality delivery of the projects. Country
Portfolio Management
Provide support to Regional Directors
and Country Directors on Country Office strategy development, or
lead strategy development in priority countries without an
in-country presence.May lead surge support initiatives including
development of strategy and coordination with other departments
(i.e,. leadership transitions, bridge funding, project
expansions)Facilitate cross learning and the dissemination of best
practices across projects.Represent country offices within the DC
office, advocating for support and prioritization.Consult on
opportunity pipeline and contribute to prioritization process.
Compliance and Sub-grants Management
Ensure country office and project
compliance with both Pact and donor policies, in coordination with
internal audit and G&C teams.Identify risk and link to
appropriate teams to mitigate risk.Provide support on portfolio
subgrant management and monitoring.Ensure the completion of
corrective action on any internal audits in portfolio. Budget and
Financial management
Work with in-country project teams to
track and monitor project budgets against expenditures, providing
analysis and proactive guidance in areas of potential
challenges.Support the development of annual budgets, both for
donor and Pact's organizational budget.As needed, support project
teams to develop and manage budget modifications, realignments,
extensions, and renewals.As needed, support new proposal budgets
that will potentially impact country office.Monitor closeout
expenses and support the planning for bridge funding for country
offices as neededSupport COs in brainstorming strategies to ensure
costs share requirements are met.If no country office exists to
support a project, lead CO level and project level budgeting,
including donor budget requests. Procurement management
Monitor procurement process to ensure
compliance and efficiency, includes engagement of USN/TCN
consultants. If no country office exists, manage procurement
acquisition.Identifying training needs in country and coordinate
with Grants & Contracts.May lead or cofacilitate procurement
trainings Business Development
- Support/coordinate the development of No Cost Extensions and
renewals for projectsWhere required, review and advice on project
design and budgets, ensuring that they integrate into existing
programming, and are implementable within the country operational
context. Knowledge Management
- Ensure country office and project intellectual capital is
properly captured, filed, and disseminated, including maintenance
of donor deliverables in Promise.
Basic Requirements
- Master's degree with five (5) years work experience or
bachelor's degree with at least seven (7+) years work
experience
Preferred Qualifications
Proven experience managing staff and
complex projectsExperience supporting programs funded by major
international development organizations, especially USAIDExperience
working in a developing country and coordinating with international
field officesAbility and willingness to travel to travel regularly
and at short noticeExcellent communication (written and verbal) and
cross cultural skills. Fluency in written and spoken
EnglishProficiency in Microsoft Office applicationsMaster's degree
in a field related to Pact's mission, such as in international
development, international relations, regional studies, economics,
business, environmental studies, or public healthCompetency in
another language other than English (depending on region's
requirements) preferredProject Management certification
Keywords: Pact, Silver Spring , Program Officer, Accounting, Auditing , Washington, Maryland
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