AP Specialist

Location: Severn
Posted on: June 23, 2025

Job Description:

Beacon Hill Financial has partnered with a locally based organization in the search for an AP Specialist to join their growing team. This role will report directly to the Controller and will be responsible for full cycle invoicing duties in addition to processing internal expense reports. Candidates should also have a strong background in vendor maintenance, including working with both W9 and 1099 forms. This is a hybrid role that will necessitate candidates living in the DMV area. If interested, please don't hesitate to apply with your most up-to-date resume! Essential Job Duties Process high-volume vendor invoices and staff reimbursements while ensuring accuracy, proper approvals, and compliance with company policies Reconcile accounts payable transactions and maintain accurate records within the general ledger Review invoice data against purchase orders, contracts, and receiving documentation for validation Prepare and issue electronic and manual payments (ACH, wire, and checks) according to scheduled payment cycles Respond to vendor inquiries and resolve discrepancies or payment issues in a professional and timely manner Support month-end and year-end closing by preparing AP reports and reconciling sub-ledgers Maintain up-to-date vendor files, including W-9s and payment terms, ensuring accuracy in all records Assist with annual 1099 preparation and reporting requirements Monitor accounts for duplicate charges or irregularities and suggest process improvements Collaborate with internal departments to ensure accurate expense coding and budget alignment Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future™

Keywords: , Silver Spring , AP Specialist, Accounting, Auditing , Severn, Maryland