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Temporary Admin Support - Silver Spring, MD

Company: Jamison Professional Services, Inc. (JPS)
Location: Silver Spring
Posted on: March 24, 2020

Job Description:

Position: Temporary Administrative SupportPosition currently filled but still taking applications.Location:--Silver Spring, MDJamison Professional Services, Inc. ("JPS") is currently seeking qualified and motivated candidate for the position of Temporary Administrative Support.Job Description:The Administrative Assistant/Secretary must have a minimum of 5 years experience supporting executive level or director level leadership by performing administrative/secretarial services to include scheduling meetings, preparing travel orders, maintaining files, reserving conference room, receiving callers, assisting with graphics and presentations, photocopying, completing reports and other general office duties, as assigned. The Administrative Assistant/Secretary --will also be proficient in editing and assuring the quality of office work products.

  • Provide day-to-day administrative support to the Director, Deputy Assistant Administrator, Deputy Director for Operations, --Chief of Staff, to include incoming/outgoing phones calls, greeting and referring all visitors. Appointments for supervisors are scheduled and maintained at supervisor's approval.
  • Ensure controlled correspondence is managed including observing deadlines. Receives, acts upon, assigns, tracks and monitors externally and internally generated correspondence and inquiries. Follows up to ensure observance of deadlines and--coordination of internal comments and clearance. Prepare documents and reviews outgoing documents for typographical and grammatical accuracy, neatness as well as adherence/conformance to supervisor's personal style and established forms--and procedures.
  • Prepare travel orders and travel vouchers for Director, Deputy Assistant Administrator, Deputy Director for Operations, Chief of Staff, Deputy Chief of Staff, and other officer Directors as required. All travel orders requests shall be completed within 2 business days.
  • Ensure filing system for all --HQ functions are conceptualized, appropriately vetted, and implemented to include automates and hard copy system ensuring operating procedures are documented and measures of effectiveness are clear/in place. All completed hard and soft documents are filed within two business days of the signature date.
  • Provide general clerical mail service -retrieving/picking up and distribution - is provided for--HQ. A variety of recurring reports are prepared. Photocopies/prints documents and other materials.
  • Demonstrate timely responsiveness, informing clients of the status of their request(s) and when to expect resolution within 2 hours. Ensure interactions with others demonstrate the ability to listen effectively and seek the opinions while resolving any conflicts in a constructive manner.
  • Ensure controls are exercised by the Director, Deputy Assistant Administrator, Deputy Director for Operations, Chief of Staff, in the direction of how assignments are made, instructions are given to the contractor, priorities and deadlines are set.
  • Ensure detailed review of the finished assignment is conducted by the Chief of--Staff or Deputy Chief of Staff. The Contractor will implement quality control procedures for all tasks to ensure all work products conform--to the statement of work.Experience:
    • Previous experience required
    • Should possess strong oral and written communication skills
    • Extensive experience with Microsoft programs (Excel, Microsoft, Power Point, etc)U.S. Citizenship:--Must be able to successfully pass a background check.JPS Corporate Overview:Jamison Professional Services, Inc. ("JPS") a CVE Certified Service-Disabled Veteran Owned small business, is a customer driven firm with an extensive record of providing superior professional support services to our clients, supporting single and multiple nationally and internationally requirements. JPS consistently and successfully delivers qualified employees to numerous Federal agencies as well as other public and private sectors across a broad field of occupations and disciplines.JPS offers a wide range of employment opportunities in the commercial and government arenas. We seek employees who share our values of service excellence, integrity and professionalism.JPS affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, JPS adheres to the equal employment opportunity requirements of all states and localities in which it does business.JPS's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.Applicants may be required to successfully complete an online test to determine qualification for positions requiring specific skills.Please DO NOT contact with JPS regarding this opportunity. All applications must be submitted through our applications system at:----

Keywords: Jamison Professional Services, Inc. (JPS), Silver Spring , Temporary Admin Support - Silver Spring, MD, Administration, Clerical , Silver Spring, Maryland

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