Secretary (office Automation), (de/cr)
Company: National Oceanic and Atmospheric Administration
Location: Silver Spring
Posted on: March 26, 2020
This position is located in the National Weather Service (NWS)
Office of Observations (OBS), Surface and Upper Air Division (SUAD)
with one vacancy located in Silver Spring, MD.
This is a TERM appointment. Appointments to this position, however,
will not convey permanent status in the Federal service and will be
for a period not to exceed (NTE) 13 months and may be extended up
to 4 years without further competition.
Learn more about this agency
Monster Government Solutions (MGS) will be performing scheduled
maintenance between Friday, March 13 at 12:01 a.m. ET and Sunday,
March 15 at 6:00 p.m. ET; and Wednesday, March 18 at 12:01 a.m. ET
and Friday, March 20 at 11:59 p.m. ET. You may not be able to
complete the application process during this time.
As an Office Automation (OA) Secretary, you will perform the
- Provide administrative support to the director and staff by
maintaining calendar, responding to phone calls and visitors, and
scheduling meetings and appointments.
- Control incoming and outgoing mail, report for proper format
and accuracy, and locate and assemble information for various
- Make arrangements for meetings and conferences, including
scheduling conference rooms; notifying participants; compiling,
organizing, and providing materials to be used at meetings; and
preparing travel orders and vouchers.
- Provide advice to staff and secretaries in subordinate units
concerning administrative matters such as time and leave, travel,
reporting, and correspondence procedures.
- Maintain office supplies and equipment, including assisting in
managing the printer contract, preparing and scheduling service
requests, establishing and maintaining files, and managing and
updating employee records.
- Job family (Series)
Conditions of Employment
- Must be a U.S. Citizen or National to apply.
- Required to pass a background investigation and fingerprint
- Must be suitable for Federal employment.
- Must be registered for Selective Service, if applicable
- Qualifications requirements must be met by closing date of
This position requires a Low Risk Security Clearance.
* A one year probationary period may be required.
* Payment of relocation expenses is not authorized.
* This position is in the bargaining unit.
TYPING PROFICIENCY (MANDATORY): You must show proficiency of a
Typing Speed of at least 40 Words per Minute (WPM). You must
document your typing speed on your resume or upload a certificate
of proficiency based on a 5 minute sample with 3 or fewer errors
that is dated within the past 3 years. Failure to provide this
information will result in your being determined ineligible.
Applicants must meet ALL application requirements, to include a
complete online resume, by 11:59 p.m. EASTERN TIME (ET) on the
closing date of this announcement.
Qualification requirements in the vacancy announcements are based
on the U.S. Office of Personnel Management (OPM) Qualification
Standards Handbook, which contains federal qualification standards.
This handbook is available on the Office of Personnel Management's
website located at: https://www.opm.gov/policy.
EDUCATION: There is no positive education requirement for this
SPECIALIZED EXPERIENCE: Applicants must possess one year of
specialized experience equivalent in difficulty and responsibility
to the next lower grade level in the Federal Service. Specialized
experience is experience that has equipped the applicant with the
particular competencies/knowledge, skills and abilities to
successfully perform the duties of the position. This experience
need not have been in the federal government.
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations e.g., professional;
philanthropic, religious; spiritual; community, student, social).
Volunteer work helps build critical competencies; knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
To qualify at the GS-07 level:
SPECIALIZED EXPERIENCE: Applicant must possess one full year (52
weeks) of specialized experience equivalent to the GS-06 in the
Federal service. Specialized experience MUST include all of the
- Providing general clerical and administrative support for an
office, such as preparing administrative correspondence and
coordinating meetings or appointments.
NOTE: Office Automation (OA) positions require a typing speed of 40
words per minute.
Substitution of education for specialized experience is not
applicable to this vacancy.
CTAP and ICTAP candidates will be eligible for selection priority
if it is determined that they have exceeded the minimum
qualifications for the position by attaining at least a rating of
85 out of 100. Information about ICTAP eligibility is on the Office
of Personnel Management's Career Transition Resources website at:
Employee Guide to Career Transition
CTAP applicants MUST submit the following documents:
- A copy of your specific RIF notice; notice of proposed removal
for failure to relocate; a Certificate of Expected Separation
(CES); or certification that you are in a surplus organization or
occupation (this could be a position abolishment letter, a notice
eligibility for discontinued service retirement, or similar
- A copy of your SF-50 "Notification of Personnel Action", noting
current position, grade level, and duty location;
- A copy of your latest performance appraisal including your
- Any documentation from your agency that shows your current
ICTAP applicants MUST submit the following documents:
- A copy of your RIF separation notice; notice of proposed
removal for failure to relocate; notice of disability annuity
termination; certification from your former agency that it cannot
place you after your recovery from a compensable injury; or
certification from the National Guard Bureau or Military Department
that you are eligible for disability retirement;
- A copy of your SF-50 "Notification of Personnel Action"
documenting your RIF separation, noting your positions, grade
level, and duty location, and/or Agency certification of inability
to place you through RPL, etc;
- A copy of your latest performance appraisal including your
- Any documentation from your agency that shows your current
NOAA participates in e-Verify. E-Verify is an Internet based system
operated by the Department of Homeland Security (DHS) in
partnership with the Social Security Administration (SSA) that
enables participating employers to electronically verify the
employment eligibility of their newly hired employees.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the
We will review your resume, optional cover letter and supporting
documentation to determine if you meet the minimum qualifications
for the position. If you meet the minimum qualifications stated in
the vacancy announcement, we will compare your resume, optional
cover letter and supporting documentation to your responses on the
scored occupational questionnaire (True/False, Yes/No, Multiple
Choice questions) and place you in one of the three pre-defined
categories. The categories are "gold", "silver" and "bronze".
However, your resume or optional cover letter must support your
responses to the scored occupational questionnaire, or your score
may be lowered. Candidates placed in the "gold" category will be
identified for referral to the hiring manager and may be invited
for an interview.
How you will be evaluated for preference eligibility: Within each
category, those entitled to veterans' preference will be listed at
the top of the pre-defined category for which they are placed.
Preference eligible with a service-connected disability of 10% or
more will be listed at the top of the highest quality category
(gold) depending on the position and grade level of the job. For
more information on Category Rating, please go to Category
The scored occupational questionnaire will evaluate you on the
following competencies; please do not provide a separate written
- Ability to provide administrative support for an office or
- Ability to control incoming and outgoing correspondence.
- Ability to arrange meetings and appointments.
- Ability to assist with personnel matters such as travel, time
and attendance, and leave.
- Ability to maintain office supplies, equipment, files, and
To preview questions please click here.
Background checks and security clearance
Drug test required
- Resume showing relevant experience; cover letter optional. Your
resume must indicate your citizenship and if you are registered for
Selective Service if you are a male born after 12/31/59. Your
resume must include information about your paid and nonpaid work
experience related to this position including: job title, duration
of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and
accomplishments, salary, and your education. For work in the
Federal service, please include the grade level for the position/s.
Your resume may be used to validate your responses to the scored
- If you are a veteran with preference eligibility and you are
claiming 5-points veterans' preference, you must submit a copy of
your DD-214 stating disposition of discharge or character of
service or other valid proof of eligibility (i.e., statement of
service that shows service dates AND character of service). If you
are claiming 10-point veterans' preference, you must also submit an
SF-15, "Application for 10-Point Veterans' Preference" plus the
proof required by that form. For more information on veterans'
- Active Duty Service Members-- You must submit a statement of
discharge/certification of release or an official written document
from the armed forces that certifies you are expected to be
discharged or released from active duty service in the armed forces
under honorable conditions no later than 120 days from the date the
announcement closes. Enlisted Record Briefs and military
identification do NOT qualify as official documentation. If the
appropriate information is not submitted to confirm the discharge
status, dates of service, etc., you will not be considered for this
job opportunity under Veteran Preference procedures. To gain access
to your DD-214 online please visit
- Career Transition Assistance Plan (CTAP) and Interagency Career
Transition Assistance Plan (ICTAP) documentation if applicable (see
- Education. If this position requires proof of higher education,
you must submit an unofficial transcript or a list of courses that
includes the following information: name of accredited institution,
grades earned, completion dates, and quarter and semester hours
earned. Special Instructions for Foreign Education: Education
completed in foreign colleges or universities must be evaluated in
terms of equivalency to that acquired in U.S. colleges and
universities. Applicants educated in whole or in part in foreign
countries must submit sufficient evidence, including transcripts,
to an accredited private organization for an equivalency evaluation
of course work and degree. A listing of these accredited
organizations can be found on the Department of Education's
website. You MUST provide a copy of the letter containing the
results of the equivalency evaluation with a course by course
listing along with your application. Failure to provide such
documentation by the closing date of the announcement will result
in lost consideration.
If you are relying on your education to meet qualification
Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to
be credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in
this vacancy announcement may result in an ineligible rating or may
affect the overall rating.
A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
NOAA offers a comprehensive benefits package. Explore the benefits
offered to most Federal employees at Benefits
Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
Keywords: National Oceanic and Atmospheric Administration, Silver Spring , Secretary (office Automation), (de/cr), Administration, Clerical , Silver Spring, Maryland
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