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Secretary (office Automation), (de/cr)

Company: National Oceanic and Atmospheric Administration
Location: Silver Spring
Posted on: March 26, 2020

Job Description:


This position is located in the National Weather Service (NWS) Office of Observations (OBS), Surface and Upper Air Division (SUAD) with one vacancy located in Silver Spring, MD.

This is a TERM appointment. Appointments to this position, however, will not convey permanent status in the Federal service and will be for a period not to exceed (NTE) 13 months and may be extended up to 4 years without further competition.

Learn more about this agency


Monster Government Solutions (MGS) will be performing scheduled maintenance between Friday, March 13 at 12:01 a.m. ET and Sunday, March 15 at 6:00 p.m. ET; and Wednesday, March 18 at 12:01 a.m. ET and Friday, March 20 at 11:59 p.m. ET. You may not be able to complete the application process during this time.

As an Office Automation (OA) Secretary, you will perform the following duties:

  • Provide administrative support to the director and staff by maintaining calendar, responding to phone calls and visitors, and scheduling meetings and appointments.
  • Control incoming and outgoing mail, report for proper format and accuracy, and locate and assemble information for various reports.
  • Make arrangements for meetings and conferences, including scheduling conference rooms; notifying participants; compiling, organizing, and providing materials to be used at meetings; and preparing travel orders and vouchers.
  • Provide advice to staff and secretaries in subordinate units concerning administrative matters such as time and leave, travel, reporting, and correspondence procedures.
  • Maintain office supplies and equipment, including assisting in managing the printer contract, preparing and scheduling service requests, establishing and maintaining files, and managing and updating employee records.

    Travel Required

    Not required

    Supervisory status


    Promotion Potential

  • Job family (Series)

    0318 Secretary
  • Help

    Conditions of Employment
    • Must be a U.S. Citizen or National to apply.
    • Required to pass a background investigation and fingerprint check.
    • Must be suitable for Federal employment.
    • Must be registered for Selective Service, if applicable (
    • Qualifications requirements must be met by closing date of announcement.

      This position requires a Low Risk Security Clearance.

      * A one year probationary period may be required.

      * Payment of relocation expenses is not authorized.

      * This position is in the bargaining unit.

      TYPING PROFICIENCY (MANDATORY): You must show proficiency of a Typing Speed of at least 40 Words per Minute (WPM). You must document your typing speed on your resume or upload a certificate of proficiency based on a 5 minute sample with 3 or fewer errors that is dated within the past 3 years. Failure to provide this information will result in your being determined ineligible.

      Applicants must meet ALL application requirements, to include a complete online resume, by 11:59 p.m. EASTERN TIME (ET) on the closing date of this announcement.


      Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at:

      EDUCATION: There is no positive education requirement for this position.

      SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

      Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

      To qualify at the GS-07 level:

      SPECIALIZED EXPERIENCE: Applicant must possess one full year (52 weeks) of specialized experience equivalent to the GS-06 in the Federal service. Specialized experience MUST include all of the following:
      • Providing general clerical and administrative support for an office, such as preparing administrative correspondence and coordinating meetings or appointments.
        NOTE: Office Automation (OA) positions require a typing speed of 40 words per minute.


        Substitution of education for specialized experience is not applicable to this vacancy.

        Additional information

        CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: Employee Guide to Career Transition

        CTAP applicants MUST submit the following documents:
      • A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
      • A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;
      • A copy of your latest performance appraisal including your rating; and
      • Any documentation from your agency that shows your current promotion potential.
        ICTAP applicants MUST submit the following documents:
      • A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
      • A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;
      • A copy of your latest performance appraisal including your rating; and
      • Any documentation from your agency that shows your current promotion potential.
        NOAA participates in e-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.

        Read more

        How You Will Be Evaluated

        You will be evaluated for this job based on how well you meet the qualifications above.

        We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories. The categories are "gold", "silver" and "bronze". However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

        How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. For more information on Category Rating, please go to Category Rating.

        The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
        • Ability to provide administrative support for an office or organization.
        • Ability to control incoming and outgoing correspondence.
        • Ability to arrange meetings and appointments.
        • Ability to assist with personnel matters such as travel, time and attendance, and leave.
        • Ability to maintain office supplies, equipment, files, and records.
          To preview questions please click here.

          Read more

          Background checks and security clearance

          Security clearance


          Drug test required

        • Help
          Required Documents

          • Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.
          • If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see
          • Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit
          • Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see other information).
          • Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.

            If you are relying on your education to meet qualification requirements:

            Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

            Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
          • Help

            A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

            NOAA offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at Benefits

            Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Keywords: National Oceanic and Atmospheric Administration, Silver Spring , Secretary (office Automation), (de/cr), Administration, Clerical , Silver Spring, Maryland

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