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ADMINISTRATIVE ASSISTANT/ BUSINESS MANAGER

Company: 4S
Location: Silver Spring
Posted on: September 19, 2022

Job Description:

Location: Silver Spring, MD Security Clearance: An active Secret security clearance is preferred, but not required. Must be a US Citizen eligible for a DoD Secret Clearance. Job Summary: 4S-Silversword is recruiting an Administrative Assistant/Business Manager to support a Department of Defense (DoD) Defense Health Agency (DHA) office. The position will support in person, daily weekday administrative activities across multiple software, research, and analytical projects. We seek a professional with experience in DoD administrative support. Key Responsibilities: The Administrative Assistant/Business Manager activities include but are not limited to:

  • Maintain Outlook calendars; coordinate meeting requests; resolve calendar conflicts
  • Prioritize and track tasks and projects for senior leadership
  • Maintain and manage tasks, data calls, office and video equipment and office files, including physical and electronic storage and policies governing files
  • Draft privileged communication for senior leadership and coordinate communications responses; Draft correspondence, memoranda, letter and briefs
  • Prepare agendas, coordinate meeting materials, attend meetings and prepare meeting minutes
  • Assist with in-processing new on-site personnel and tracking compliance for all government mandated training courses
  • Draft department policies and procedures to maintain a compliant Records Management program
  • Assist in development of operational desk manuals and standard operating procedures for office best practices
  • Coordinate visits and escort guests at controlled access Government site
  • Other duties as assigned Qualifications:
    • Must have 2 to 4 years of DoD administrative support experience.
    • Proficiency in Microsoft Office applications, including Outlook, Word, Excel, Powerpoint and Microsoft Teams experience; Adobe Connect experience a plus
    • Ability to manage workload and schedule across multiple projects
    • Exceptional attention to detail for quality control of documents and artifacts
    • Communication skills and teamwork
    • Excellent ability to communicate professionally in writing
    • Self-motivated and capable of independent work and productivity
    • US Citizen and capable of passing a National Agency Check with InvestigationBenefits:
      • Employer Paid Medical Insurance
      • Dental and Vision Insurance
      • 401k
      • PTO
      • Tuition ReimbursementPhysical Requirements: Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 50 lbs. Please note: 4S-Silversword Software and Services LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs. 4S-Silversword Software and Services LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Keywords: 4S, Silver Spring , ADMINISTRATIVE ASSISTANT/ BUSINESS MANAGER, Administration, Clerical , Silver Spring, Maryland

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