Office Administrator

Company: Disability Solutions
Location: Springfield
Posted on: April 15, 2024

Job Description:

Job DescriptionENSCO Inc. is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. We are seeking an Office Administrator for our Springfield office for the support of our National, Products, National Capitol Region and Analysis & Technical Services Program contracts.Duties will include:--- Employee focused - Our employees are the Subject Matter Experts who work on research & development teams; the Office Administrator works to resolve issues they have with facilities, equipment and resources; our customers are also the guests to the facility-Government, ENSCO, sub-contractors and other contractors.--- Collaboration-key to managing a successful office; need close collaboration / coordination with Security, Program Managers and the Administrative Lead for our group in Cocoa Beach, FL.--- Communication-keep the Program Managers informed of any situations, problems or personnel issues that the Office Administrator needs assistance on; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale type topics--- Accountability-ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; Division-assigned tasks are thoroughly completed; priorities are understood and followed--- Initiative-taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.Primary Duties & Responsibilities:--- Employee Supporto Onboarding - support completion of all onboarding actions for additions to the teamo Meetings - coordinate, schedule and facilitate meetingso Travel - support MAC/AMC travel arrangements and provide Expense Report support to Springfield teamo Promote internal communication and employee morale--- Management of software licenses (license renewal, maintaining list of software products)--- Management of computer assets for employees and projects--- Facility Managemento Property Management - ensure that all ENSCO and government property is tracked and properly labeled for Springfield property.o Conference Rooms - maintain conference room schedules; ensure that conference rooms are functioning properly and are ready for use--- Purchasingo Produce purchase requisitions from requests for items needed in the Springfield office (furniture, common software, expensive supplies, services needed, etc.);o Complete expense Reports / AMEX reconciliation monthlyo Procure services as necessary for daily operation of the facilityo Employee POC for all employee office supplies / needsQualifications Required (Skills)--- 2+ Years office related experience--- Experience with Microsoft Office suite of tools--- Ability to research, evaluate, interpret, and apply rules, regulations, and procedures to a variety of situations and to recommend timely and economical solutions.--- Ability to communicate clearly, concisely, and with technical accuracy, both orally and in writing, as well as work in a professional manner with peers, management, contractors, academia, and other agencies.--- Strong written and verbal skills--- MUST BE ABLE TO OBTAIN & MAINTAIN A DOD SECRET CLEARANCE, FOR WHICH YOU MUST BE A U.S. CITIZEN.Qualifications Desired--- Bachelor's Degree--- Active Secret or TS/SCI clearance--- Experience managing SharePoint site--- Experience with CostPoint and/or SAP Concur#LI-MM1Division DescriptionFor more than 50 years, ENSCO has been providing leading-edge engineering, science and advanced technology solutions to governments and private industries worldwide.ENSCO prides itself in creating and applying advanced technologies for mission success. We provide systems engineering, integration, and advanced technology services to transform the future safety, security, and resiliency of critical missions on the ground, in the air, in space, and in the information systems that connect these domains.We foster top science and engineering talent, cultivating the ideas of our employees and customers to deliver leading-edge R&D, products, and services to create an environment where employees can tackle our customers' most difficult problems in creative ways.Learn more about ENSCO: www.ensco.comStrength in DiversityENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Keywords: Disability Solutions, Silver Spring , Office Administrator, Administration, Clerical , Springfield, Maryland