Legal Administrative Assistant

Company: SSP America
Location: Ashburn
Posted on: May 1, 2024

Job Description:

Job Description
SSP is hiring a Legal Administrative Assistant will provide high-level and administrative support to the Corporate Legal Team, including the Chief Legal Officer. This position will handle a wide range of administrative and executive support related tasks and may assist in other legal projects. Reports directly to the Associate General Counsel.

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• In office, based in Ashburn, VA - 5 days per week
  
• Pays $28 - $30hourly
  
  
  
  
  Essential Duties
  
  
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  • All aspects of check and payment requests, including submitting invoices and check requests for all Legal Dept. payments, such as law firm vendors, software vendors, business/health licenses, wire transfers, etc.
    
  • Assists with vendor set-up process
    
  • Tracks all outside counsel expenses and invoices and validates department spend analysis
    
  • Tracks all legal settlements
    
  • Assists GC and team with general meeting scheduling and executive meeting scheduling
    
  • Copying, printing, expense reimbursements, etc.
    
  • Supports Legal team and coordinating with other department team members regarding paper filing related to hard copies of contracts
    
  • Supports Legal team in conversion from paper to electronic files to realize paperless initiative
    
  • Prepares UPS/FedEx shipments
    
  • Faxes documents via eFax or other means
    
  • Assists with auditing electronic files against paper files to ensure database is complete and accurate
    
  • Manages list of leased vehicles and checking VIN numbers with Operations at least annually and confirm insurance coverage
    
  • Uploads insurance certificates to contracts database for tracking. Track and obtain expired certificates of insurance from applicable locations.
    
  • Tracks company compliance training
    
  • Converts standard PDF documents to searchable PDF documents
    
  • Assists team members with various stages of document review and storage
    
  • Assists team with contract database activities, such as downloading and distributing documents from the contract database for other department team members
    
  • Prepares contracts for upload, saves documents as text searchable PDF with correct
    
  • Assists with form completion such as IT forms to set up internet connection for operations site location, large national brand forms, utility forms, etc.
    
    
    
    
    Qualifications
    
    
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    • Bachelor's degree from an accredited university or college
      
    • At least 1 year experience as a legal assistant in a law firm or in-house corporate law department
      
    • Strong academic credentials
      
    • Proficiency with office technology - Adobe Works & Microsoft Office 365 (Word, Excel, PowerPoint, Teams, etc.)
      
      
      
      
      Preferred:
      
      
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      • Contract management certification
        
      • Experience with various types of commercial transactions, contracts, or agreements
        
      • Hands-on working experience with contract management software and database systems
        
        
        
        
        Diversity and Inclusion is a priority at SSP. We are an equal opportunities employer committed to engaging all of our people, so they feel valued and motivated; we champion diversity, promote inclusion, and ensure equality. We respect and protect human rights and prevent discrimination; and we positively impact our communities. We encourage and welcome applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual identity and orientation.
        

Keywords: SSP America, Silver Spring , Legal Administrative Assistant, Administration, Clerical , Ashburn, Maryland