Administrative Coordinator for the Office of the Provost
Company: George Mason University
Location: Fairfax
Posted on: May 5, 2024
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Job Description:
Administrative Coordinator for the Office of the Provost
10000965
Fairfax, VA
Part-Time / Hourly Wage
Opening on: Apr 1 2024
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Department: Academic Administration
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: 20-25 hours per week
Location: Fairfax, VA
Workplace Type: On Site Required
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Position:
The Administrative Coordinator will provide administrative and
calendaring support to the Office of the Provost, including
maintaining schedules for members of the Academic Administration
team. This position will support a variety of office functions for
the Office of the Provost, including, but not limited to, managing
calendars, assisting with coordination of standing and adhoc
meetings for the team that require making arrangements for virtual
and hybrid meetings, assisting with agenda management, meeting
transcription and note organization, assisting the team with file
management, tracking internal assignments, and communicating to
customers in a timely manner with status updates on their requests.
This position will serve as a receptionist and have working hours
between 12-5pm.
Responsibilities:
Scheduling Support:
Works closely with the Academic Administration team leaders to
manage calendars and daily schedules; proactively resolving
calendaring conflicts before they arise; responding to internal and
external calendaring requests; and providing requested materials to
meeting constituents. Ensuring effective communication and
providing excellent customer service in a calm professional manner
to all key customer groups, including, but not limited to, the
Office of the Provost, Office of the Senior Vice President, members
of the Provost's Senior Staff, Chief Business Officers, colleagues,
and co-workers.
Administrative Support:
Provides general administrative support to the Provost Office
Academic Administration team including, but not limited to,
attending meetings as requested to serve as note taker and provide
summary notes to attendees highlighting action items. Assists with
file management for the team and ensures internal standards are met
and followed. Assists with assignment management and tracking for
the team ensuring proactive follow-up occurs with internal project
tracking systems and updating the tracker as information is
discovered. Coordinates with the Provost Office to ensure customers
are being communicated with regularly on the status of their
requests.
Required Qualifications:
Preferred Qualifications:
Instructions to Applicants:
For full consideration, applicants must apply for the
Administrative Coordinator at https://jobs.gmu.edu/. Complete and
submit the online application to include three professional
references with contact information, and provide a cover letter and
resume.
Posting Open Date: April 1, 2024
For Full Consideration, Apply by: April 15, 2024
Open Until Filled?: Yes
Keywords: George Mason University, Silver Spring , Administrative Coordinator for the Office of the Provost, Administration, Clerical , Fairfax, Maryland
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