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ADMINISTRATIVE ASSISTANT/OFFICE MANAGER

Company: 4S
Location: Silver Spring
Posted on: June 7, 2024

Job Description:

Location: Silver Spring, MD Security Clearance: US Citizen capable of passing a National Agency Check with Investigation Job Summary: Administrative Assistant/Office Manager needed to support a Department of Defense (DoD) Defense Health Agency (DHA) office. The position is in-person and on-site, daily weekday office management and administrative activities across multiple software, research, and analytical projects. (Experience in DoD administrative support is a plus). Key Responsibilities: The Administrative Assistant/Office Manager activities include but are not limited to:

  • Maintain Outlook calendars; coordinate meeting requests; resolve calendar conflicts
  • Prioritize and track tasks and projects for senior leadership
  • Maintain and manage tasks, data calls, office, and video equipment, and office files, including physical and electronic storage and policies governing files
  • Draft privileged communication for senior leadership and coordinate communications responses; Draft correspondence, memoranda, letters, and briefs
  • Prepare agendas, coordinate meeting materials, attend meetings, and prepare meeting minutes
  • Assist with in-processing new on-site personnel and tracking compliance for all government-mandated training courses
  • Draft department policies and procedures to maintain a compliant Records Management program
  • Assist in the development of operational desk manuals and standard operating procedures for office best practices
  • Coordinate visits and escort guests to a controlled access Government site
  • Other duties as assigned Qualifications:
    • Minimum of 2 years of administrative support experience (DoD is a plus)
    • Proficiency in Microsoft Office applications (Adobe Connect is a plus)
    • Ability to manage workload and schedule across multiple projects
    • Exceptional attention to detail for quality control of documents and artifacts
    • Communication skills and teamwork
    • Excellent ability to communicate professionally in writing
    • Self-motivated and capable of independent work and productivity
    • US Citizen and capable of passing a National Agency Check with InvestigationBenefits:
      • Employer Paid Medical Insurance
      • Dental and Vision Insurance
      • 401k
      • PTO
      • Tuition ReimbursementPhysical Requirements: Work may involve sitting or standing for extended periods of time. The position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and the location of work, walking moderate to long distances may be required. Possible lifting up to 50 lbs. Please note: 4S-Silversword Software and Services LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all-encompassing. Position functions and qualifications may vary depending on business needs. 4S-Silversword Software and Services LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Keywords: 4S, Silver Spring , ADMINISTRATIVE ASSISTANT/OFFICE MANAGER, Administration, Clerical , Silver Spring, Maryland

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