On-Site Manager

Company: Comsource Management
Location: Silver Spring
Posted on: July 29, 2022

Job Description:

Site Manager Job Description Job Title: Site Manager Supervisor: Community Association Manager General Description The Site Manager is responsible for the day to day operations on the Condominium property.The role and responsibility of the Site Manager described below are subject to change from time to time with prior approval from the Board of Directors. Major Duties and Responsibilities PHYSICAL PROPERTY! Coordinate vendor services with the Maintenance Coordinator! Ensure vendors workmanship comply with the terms of contracts and agreements! Conduct a daily walkthrough of the property common elements and 38 buildings! Perform weekly inspection of the property common elements and 38 buildings! Document deficiencies and needed repairs during daily and weekly walkthroughs of the common elements! Immediately investigate reports of damage to common elements and 38 buildings! Develop and execute an action plan to cause damages to be repaired as quickly as possible! Escalate life-threatening damages and situations to the Community Association ManagerADMINISTRATIVE! Maintain a repository of core Condominium documents, including, but not limited to: ! Declarations and By-LawsSite Manager Job Description! Rules and Regulations! Policies! Contracts! Master List of Units! Copies of all leases! Maintain an electronic log of all contractors on the property and in the building providing services to the common elements! Maintain an electronic log of keys to common areas given to contractors! Maintain an electronic log of keys to owner units! Maintain electronic records for all units in _DATABASE_ _ _ ! Answer phone calls and log all calls daily! Check and log all voice mail messages daily! Return owner calls within 1 business day! Draft notices for posting in 38 buildings, as needed. Upon approval by Board AssistantSecretary (or delegate), bring notices and ensure the notices are posted in 38 building! Comply with Board directives! Communicate with the Board President, as needed! Prepare Site Manager report to be submitted in the monthly Board meeting packet! Provide administrative support in preparation and execution of the Annual Meetings! Refer renters to the home owner for maintenance items and questions. Log contacts with renters and provide a report in the Site Manager report! Prepare draft specifications to include requests for quotes to vendors for maintenance and repair work! Purchase office supplies! Attend regular monthly Board of Directors meetings! Prepare written recommendations for operational improvements to the CommunityAssociation ManagerBYLAWS/COVENANTS/POLICIES/PROCEDURES! Document covenant violations during monthly property inspections! Report offenders and provide a list to the Community Association Manager in _DATABASE_ _ _ ! Respond to homeowner inquiries and complaints courteously and diplomatically! Report all accidents and incidents involving injury to any persons on which occur on the property to the Community Association Manager and Insurance CarrierPage 2 of 3Site Manager Job Description! Establish protocols and procedure to take at the time of an emergency, incident, or accident! Maintain emergency information data on all residents! Maintain security keys on all units in a safe and secure manner that is accessible when necessary by authorized persons.STAFF SUPERVISION! Collect staff time cards and complete timesheet in accordance with established procedures! Prepare and revise work schedules for the Maintenance Coordinator based on changing requirement of the Condominium! Train staff on protocols and procedures to take at the time of an emergency, incident, or accident! Escalate staff performance concerns to the Community Association Manager! Provide annual written performance feedback of the Maintenance Coordinator to theCommunity Association ManagerEMERGENCY SERVICES! Be available (on-call) for afterhours emergency services, excluding authorized absences! Respond to fire alarms immediately! Respond to emergency services calls and situations relating to fire, floor, loss of water, loss of electricity Minor Duties and Responsibilities Other duties as assigned by the Community Association Manager and at the direction of theBoard of Directors Relevant Skills ! Proficient in using Internet service, MS Outlook, MS Word, and MS Excel, Google Doc,Google Sheets, and Gmail.! Customer service and client relations! Digital File Organization! Time Management! Strong verbal and written communicationPage 3 of 3Job Type: Full-timePay: $65,000.00 - $75,000.00 per yearBenefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insuranceSchedule: Monday to Friday On callExperience: Property Management: 2 years (Preferred)License/Certification: CAI Designation (Preferred)Work Location: One location

Keywords: Comsource Management, Silver Spring , On-Site Manager, Executive , Silver Spring, Maryland