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Accounts Payable and Payroll Officer

Company: Global Communities
Location: Silver Spring
Posted on: May 19, 2019

Job Description:

RESPONSIBILITIES

1. Review invoices for completeness and accuracy against POs, requisitions, packing slips, and contractual agreements. Contact vendors as needed to clarify invoices and accounts.



2. Process voucher entries and maintain the list of vendors in Dynamics SL. Check against OFAC & EPLS list for new vendors. Run the check against the system on all vendors annually.



3. Print all checks and mail them out to vendors by the due dates.



4. Input all electronic payments (ACHs & Wires) to vendors, employees & field offices through established online banking system. Maintains current payment templates.



5. Process all automatically disbursed electronic funds by entering the voucher, applying the manual check and maintaining the files.



6. Maintain A/P system including travel advance reconciliation. Allocate Credit Card charges, postage, and copier usage to various cost centers.



7. Make bank deposits for already logged in checks & cash.



8. Adheres to A/P monthly closing procedures.

* Reconcile month end A/P subsidiary ledger to GL control account(s).
* Reconcile specific balance sheet accounts related to A/P including AP & Vendor aging reports.
* Maintain G/L journal entry files.
* Perform reclassification entries as needed.
* Print, review, and file month-end closing reports as required.



9. Supports all aspects of the global bi-weekly payroll process for 130+ employees, including auditing timecards for accuracy, timeliness, and compliance; and processing Personnel Action Forms (PAFs) to ensure the accurate input and management of all employee data for payroll transactions.



10. Prepares and reconciles journal entries for TCN payroll-related G/L accounts and other accounting items related to payroll.



11. Assists in reconciling Headquarters balance sheet accounts and preparing the required schedules.



12. Undertake all other duties and projects as may be assigned from time to time.

KNOWLEDGE, SKILLS AND ABILITIES

* Demonstrated knowledge of basic accounting principles. Knowledge of accounting software.

* Familiarity with non-profit accounting practices and processing of allowances processing for Expat & TCN staff.

* Solid analytical skills.

* Ability to work effectively in a team environment.

* Excellent verbal and written communication skills.

* Fluency in English, written and oral. Abilities in a second language preferred.

* Proven ability to effectively use database, spreadsheet, word processing, and position-specific software.

* Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressure.

* Accuracy, attention to detail.

* Ability to read and interpret documents and ability to sit at a computer and operate a keyboard.

QUALIFICATIONS

* Bachelor s degree and 2 years relevant Accounting experience.
* Experience must include functioning in an Accounting role for a global workforce including Expatriates and Third Country Nationals.
* Experience with Dynamics.
* Experience using an automated payroll software.
* Experience working for an international development nonprofit NGO preferred.

* Must have U.S. work authorization.



Global Communities is an equal opportunity employer that values diversity at all levels. EOE/AA - Minorities/Females/Veterans/Individual with Disabilities.

Global Communities employs committed and qualified individuals at its headquarters in downtown Silver Spring, Maryland just outside of Washington, DC.
In conforming with applicable laws, Global Communities is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, genetic information, religious beliefs, sex, gender identity, sexual orientation, age, marital status, pregnancy, disability, protected veteran status, or any other protected classifications, activities, or conditions as required by federal, state and local laws.
As an applicant, please visit: "https://www.globalcommunities.org/publications/2016-EEO-supplement.pdf" to learn about your protection under Federal law. You may also visit: "https://www.globalcommunities.org/publications/2016-EEO-Policy-Statement.pdf" to view Global Communities EEO Policy Statement.
As an Equal Opportunity Employer, Global Communities is committed to providing reasonable accommodations to qualified individuals with disabilities in all facets of employment, including the employment application and selection process. If you have a disability that affects your ability to use our online system to apply for a position, please send us an email on our Contact Us page " https://www.globalcommunities.org/contactus" or call 301.587.4700 to request accommodation.

Keywords: Global Communities, Silver Spring , Accounts Payable and Payroll Officer, Human Resources , Silver Spring, Maryland

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