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Associate Director, Budget & Fiscal Compliance, LAC

Company: HIAS Inc
Location: Silver Spring
Posted on: September 12, 2020

Job Description:

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Associate Director, Budget & Fiscal Compliance, LAC Department: Budget & Fiscal Compliance

Location: Silver Spring, MD

Position Summary:

HIAS seeks an Associate Director, Budget & Fiscal Compliance, LAC to serve as an expert resource in the creation and management of budgets, as well as the management of grants and cooperative agreements from initiation to closure in the Latin America and Caribbean countries where HIAS works. S/he will assist with the annual budgeting process for the organization. The Associate Director, Budget & Fiscal Compliance will advise and help build capacity within all divisions/offices in preparing and managing budgets and leading the completion of forecasts and financial analyses.

S/he will serve as a resource on fiscal compliance areas related to the management of HIAS’ funding portfolio. The Associate Director, Budget & Fiscal Compliance will also assist with the drafting and oversight of policies and procedures supporting HIAS’ administration and management of grants and cooperative agreements, specifically for US Government and the UN. The Associate Director, Budget & Fiscal Compliance, LAC will work closely with the Director, Budget & Fiscal Compliance on those tasks and activities that affect all regions, to ensure consistency and continuity.

Essential Functions:


Assist with the annual budget process, including developing calendars, work plans, templates and providing training for HQ, NY and Country Office staff.

Assist with budget revision process for assigned departments and country offices in LAC, as well as drafting financial summary documents.

Prepare monthly management reports and dashboard for assigned departments and country offices.

Assist in building organizational capacity in planning and budget, including guidance and training documents.

Develop tools for analysis of projections and for forecasting to provide senior leadership with better information for decision making.

Work closely with the Development team, Program and Country Office staff to draft proposal budgets for new funding, including detailed budgets and budget narratives.

Grants Management/Fiscal Compliance

Develop tools to be used by staff for effective management of grants, with guidance from the Senior Director, Budget & Fiscal Compliance, and CFO.

Monitor the systems that support areas of responsibility to ensure they meet operational needs, make recommendations for improvement, and actively participate in change management.

Assist with the development of policies and procedures to meet organizational standards for grant and subgrant management; keeping policies and procedures current and communicate updates to all staff with related responsibilities.

Maintain a working knowledge of laws, regulations, policy, and other requirements that affect grants management, in particular federal grant requirements.

Partner with accounting to review monthly management reports, identify risks and variances and corrective actions.

Assist Senior Director, Budget & Fiscal Compliance with analysis and maintenance of staff allocations.

Ensure all donor reporting is done in time and is accurate for domestic and international programs; maintain appropriate records and address any open issues with donors.

Assist with the maintenance of the Master Grant list on SharePoint.

Provide training on grant and subgrant management for staff with those responsibilities, supporting the ultimate goal to mitigate the risk of potential disallowances or non-performance.

Coordination with Programs

Maintain close collaboration with Programs to ensure grants and fiscal management are coordinated, including programmatic reporting to funders.

Work with Programs and Development teams to identify new funding opportunities and assign preparation of fiscal component to members of the BFC team.

Review Life of Grant reporting with key Program staff on a quarterly basis or as issues of non-spending or overspending arise.

Represent HIAS, as appropriate, with funders and other stakeholders in coordination with Programs.

Participate in other activities in support of the program.

Coordination with Accounting

Maintain close collaboration with the Accounting Team to ensure grants and fiscal management are coordinated, including financial reporting to funders.

Work closely with Accounting staff on issues relating to grant expenses and financial reporting, including accruals, cost share, time allocations and subawards.

Coordinate with the Accounting Team to ensure temporarily restricted balances are updated and communicated appropriately to Program colleagues to ensure efficient utilization of these funds.

Represent HIAS, as appropriate, with funders and other stakeholders in coordination with Accounting Team.

Qualifications & Requirements:

Undergraduate degree in Business Administration, Finance, International Business, Public Administration or a related field required, graduate degree preferred.

Experience with federal grant proposal budgets required

Minimum of five years’ experience in managing the compliance function in the area of grants, contracts, procurement and sub-agreements especially US Federal (OMB Circulars, USAID, A122, A133, Uniform Guidance & FAR) and European Governments.

Experience working with budget software program(s) preferred.

Experience of working with international programs including travel/training in third world countries is highly desirable.

Advanced level of proficiency in management of grants, sub-grants, and procurement; experience with management information systems and reporting metrics.

Ability to interact at all levels and with all departments

Possesses strong written and verbal communication skills and can communicate clearly with thoughtful, accurate information.

Ability to properly prioritize work and escalate issues as needed and complete work in a timely manner while working on simultaneous tasks.

Ability to explain and demonstrate appropriate methods to staff while determining an appropriate course of action for resolution and to enforce best practices going forward.

Encourages others to identify opportunities for different and innovative approaches, facilitates implementation and acceptance of change.

Anticipates and responds promptly to internal customer’s needs and solicits feedback .

Team player with excellent interpersonal skills and a demonstrated ability to build effective relationships.

Accurate and detail oriented, with ability to see the big picture.

Ability to communicate to program, non-finance, and technical staff in the areas of grants management.

Working knowledge of Spanish preferred.

About Us:

HIAS is a global Jewish nonprofit organization working across five continents to ensure that refugees and displaced persons are protected. Throughout the United States, we help refugees reunite with families, resettle and become self-sufficient. Guided by our values and history, we help refugees rebuild their lives in safety and security and advocate to ensure that all displaced people are treated with dignity.

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, citizenship status, religious creed, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, familial status, pregnancy, childbirth, age, protected veteran status, political orientation or other legally protected status.

Keywords: HIAS Inc, Silver Spring , Associate Director, Budget & Fiscal Compliance, LAC, Other , Silver Spring, Maryland

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