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Administrative Assistant II

Company: Washington Suburban Sanitary Commission (WSSC)
Location: Silver Spring
Posted on: May 3, 2021

Job Description:

Functional TitleAdministrative Assistant II Recruitment Category TypeStandard Functional CategoryUtility Services GradeGS.07 FLSA StatusNon-Exempt Requisition Number21-0095 Number of Vacancies1 Job LevelNon-Management Job CodeN/A Job Description Summary Organization NameUtility Services West Reports toDivision Manager, Utility Services Full or Part TimeFull Time If Part Time how many hours per week Regular or TemporaryRegular Position End Date (if temporary) Work Schedule Monday Friday from 7:00 am to 3:30 pm Position LocationSilver Spring General Summary Under general supervision, the Administrative Assistant II provides administrative support to managers. The position performs a variety of support tasks for the office, including handling confidential information and documents. Essential Functions + Receives telephone and personal calls, screening those that in his/her discretion can be handled by supervisors subordinates or by other offices + Maintains supervisors appointment calendar and occasionally makes appointments without prior clearance + Arranges for conferences, including space, time and participants + Receives and reviews incoming correspondence, screening out matters that can be handled independently + Assists in preparing annual budgets and provides up-to-date status reports on budget and related matters + Types and edits correspondence, memoranda, reports and other documents + Reviews outgoing correspondence for procedural and grammatical accuracy, in conformance with general policy and factual accuracy + Compiles information for and writes periodic reports on activities of the work unit + Provides and receives information requiring considerable judgment regarding current and specific business of the work unit + Maintains and updates files in accordance with established practices + Maintains a correspondence suspense system + Prepares payment requests and purchasing requisitions + Ensures adequate office supplies and equipment inventory Other Functions + Makes travel and lodging arrangements + Maintains attendance records, sorts paychecks and time sheets, and routes to proper location + Prepares and processes all human resources actions + Performs other related duties as required Work Environment And Physical Demands Work is performed in a standard office environment. Required Knowledge, Skills, And Abilities + Proficiency in Microsoft Office, especially Word, Excel, PowerPoint and Publisher + Superior research, project/case management and administration skills + Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters + Excellent verbal and written communication skills as well as interpersonal skills + Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines + Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes + Knowledge of acceptable standards and formats for business letters, memoranda and other documents + Ability to accurately file and maintain office records + Ability to prepare general correspondence on routine matters + Ability to perform fact gathering and data manipulation to develop and compile various reports + Ability to establish and maintain effective working relationships Minimum Education, Experience Requirements + High School diploma or equivalent + 3+ years of experience as an administrative assistant Additional Requirements Candidates may be required to demonstrate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook during the interview process. Preferences Experience with dashboards or other data visualization tools Salary$21.32-$32.55 EEO Statement ANEQUALEMPLOYMENTOPPORTUNITYEMPLOYER It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission. Close Date04/08/2021 Open Until FilledNo Special Instructions to Applicants Additional Information Supplemental Questions Required fields are indicated with an asterisk (). +Do you have a High School diploma or equivalent? + Yes + No +Do you have 3+ years experience as an administrative assistant? + Yes + No +Are you proficient in the use of MS Office? + Yes + No +Do you have experience with dashboards or other data visualization tools? + Yes + No +Will you, now or in the future, require sponsorship for employment visa status? + Yes + No + Are you an honorably discharged veteran of the United States armed forces who was a bona fide resident of the state of Maryland when you entered the U.S. military? + Yes + No Applicant Documents Required Documents + Resume Optional Documents + Cover Letter/Letter of Application

Keywords: Washington Suburban Sanitary Commission (WSSC), Silver Spring , Administrative Assistant II, Other , Silver Spring, Maryland

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