Accounts Receivable Coordinator
Company: Washington Music Sales Center
Location: Silver Spring
Posted on: May 8, 2022
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Job Description:
Job Description At Chuck Levins, we rely on a meticulous
financial system to drive business forward. Our Accounts Receivable
department keeps that system running smoothly by managing cash
influx and collecting payment from clients. Were searching for a
skilled financial specialist to join our Accounts Receivable team
to help process, track, and record payments in an accurate,
efficient, and timely manner. The Accounts Receivable Coordinator
will have both a day-to-day and ongoing impact on financial
transactions - keeping us on track, on time, and on good terms with
our valued customers. Chuck Levin's Washington Music Center is well
into its sixth decade of operation and is proud to be the largest
family-owned music retailer in the nation. Our customers range from
daily shoppers to renowned performance, academic, and federal
institutions. The workplace is incredibly fast-paced but very
casual, with a long-standing and tightly-knit small Accounting
department. You don't have to love music to work here, but it
certainly doesn't hurt This is a fulltime position Monday-Friday
with benefits to include health, dental, life insurance, 401(k),
paid vacation, and sick leave. This is the perfect role for someone
who values the stability and flexibility of a family-owned business
but loves a bustling work environment that will keep you active and
engaged at all times. Salary is negotiable based on experience. JOB
DUTIES AND RESPONSIBILITES Work with AR Manager to maintain cash
processing and Accounts Receivable system operations Post customer
payments by recording cash, checks, and credit card transactions
Data entry and scanning of school/government orders and verifying
that prices are accurate Process refunds, returned checks, and bad
debts as instructed by AR Manager Responsible for the proper
invoicing within the standard policies reflective of the customers
requirements Finalize orders by processing credit memos for any
adjustment such as shortage, price discrepancy, discount, freight
waiver, uncollectible write-off, merchandise exchange transactions,
duplicate invoices, missing shipment, etc. Verify that all items
have been received, collect authorized signature(s), and ensure
that we dont over credit the customer by checking the supporting
documents and back-up Conduct credit checks on all new customers;
establish and manage limits Work with AR Manager to ensure there
are no issues with customer accounts and invoicing procedures
Organize and maintain retention files for a required period of time
Perform other related duties as assigned by CFO and management
Gather and verify invoices for appropriate documentation prior to
payment Maintain Accounts Receivable records to ensure aging is up
to date, credits and collections are applied, uncollectible amounts
are accounted for, and miscellaneous differences are cleared
Perform daily cash management duties including the recording of
bank deposits, updating and distribution of cash receipt logs, and
posting of cash Monitor and collect Accounts Receivable by
contacting clients via phone, email, and mail Prepare analytical
and ratio analysis in relation to A/R for management to gain a
better understanding of how collection efforts are progressing
QUALIFICATIONS/ SKILLS Basic accounting knowledge Ability to
precisely complete repetitive tasks Ability to complete work and
meet deadlines with minimal supervision Problem-solving within a
clearly defined job scope Detail-oriented approach Disciplined with
the ability to produce high quality, detailed work Must be able to
communicate clearly and effectively Supportive communication with
management, peers, and clients Ability to maintain a high level of
confidentiality Proficiency in Microsoft Excel and Outlook
Willingness to learn new things within scope of the role Working
knowledge of Navision a plus EDUCATION High School Diploma required
Minimum of Associates Degree (Accounting preferred but Business,
Finance, Econ, etc. acceptable) WORK EXPERIENCE 2 years in Accounts
Receivable or Accounting/Office Administration HOW TO APPLY Submit
resume and cover letter to be considered for employmentby
Jobble
Keywords: Washington Music Sales Center, Silver Spring , Accounts Receivable Coordinator, Other , Silver Spring, Maryland
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