Accounts Receivable Coordinator
Company: Washington Music Sales Center
Location: Silver Spring
Posted on: August 4, 2022
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Job Description:
Job Description At Chuck Levin---s, we rely on a meticulous
financial system to drive business forward. Our Accounts Receivable
department keeps that system running smoothly by managing cash
influx and collecting payment from clients. We---re searching for a
skilled financial specialist to join our Accounts Receivable team
to help process, track, and record payments in an accurate,
efficient, and timely manner. The Accounts Receivable Coordinator
will have both a day-to-day and ongoing impact on financial
transactions - keeping us on track, on time, and on good terms with
our valued customers. Chuck Levin's Washington Music Center is well
into its sixth decade of operation and is proud to be the largest
family-owned music retailer in the nation. Our customers range from
daily shoppers to renowned performance, academic, and federal
institutions. The workplace is incredibly fast-paced but very
casual, with a long-standing and tightly-knit small Accounting
department. You don't have to love music to work here, but it
certainly doesn't hurt This is a fulltime position Monday-Friday
with benefits to include health, dental, life insurance, 401(k),
paid vacation, and sick leave. This is the perfect role for someone
who values the stability and flexibility of a family-owned business
but loves a bustling work environment that will keep you active and
engaged at all times. Salary is negotiable based on experience. JOB
DUTIES AND RESPONSIBILITES Work with AR Manager to maintain cash
processing and Accounts Receivable system operations Post customer
payments by recording cash, checks, and credit card transactions
Data entry and scanning of school/government orders and verifying
that prices are accurate Process refunds, returned checks, and bad
debts as instructed by AR Manager Responsible for the proper
invoicing within the standard policies reflective of the
customer---s requirements Finalize orders by processing credit
memos for any adjustment such as shortage, price discrepancy,
discount, freight waiver, uncollectible write-off, merchandise
exchange transactions, duplicate invoices, missing shipment, etc.
Verify that all items have been received, collect authorized
signature(s), and ensure that we don---t over credit the customer
by checking the supporting documents and back-up Conduct credit
checks on all new customers; establish and manage limits Work with
AR Manager to ensure there are no issues with customer accounts and
invoicing procedures Organize and maintain retention files for a
required period of time Perform other related duties as assigned by
CFO and management Gather and verify invoices for appropriate
documentation prior to payment Maintain Accounts Receivable records
to ensure aging is up to date, credits and collections are applied,
uncollectible amounts are accounted for, and miscellaneous
differences are cleared Perform daily cash management duties
including the recording of bank deposits, updating and distribution
of cash receipt logs, and posting of cash Monitor and collect
Accounts Receivable by contacting clients via phone, email, and
mail Prepare analytical and ratio analysis in relation to A/R for
management to gain a better understanding of how collection efforts
are progressing QUALIFICATIONS/ SKILLS Basic accounting knowledge
Ability to precisely complete repetitive tasks Ability to complete
work and meet deadlines with minimal supervision Problem-solving
within a clearly defined job scope Detail-oriented approach
Disciplined with the ability to produce high quality, detailed work
Must be able to communicate clearly and effectively Supportive
communication with management, peers, and clients Ability to
maintain a high level of confidentiality Proficiency in Microsoft
Excel and Outlook Willingness to learn new things within scope of
the role Working knowledge of Navision a plus EDUCATION High School
Diploma required Minimum of Associates Degree (Accounting preferred
but Business, Finance, Econ, etc. acceptable) WORK EXPERIENCE 2
years in Accounts Receivable or Accounting/Office Administration
HOW TO APPLY Submit resume and cover letter to be considered for
employment
Keywords: Washington Music Sales Center, Silver Spring , Accounts Receivable Coordinator, Other , Silver Spring, Maryland
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