Grants & Finance Administrator

Company: Children's National Health System
Location: Silver Spring
Posted on: March 16, 2023

Job Description:

The Grants & Finance Administrator works directly with the Lead Grants & Finance Coordinator in the management of financial and compliance risk related to sponsored programs. The duties of this position include developing budgets, submitting grant applications, providing financial status updates, approving purchases and giving general assistance pertaining to the financial upkeep a research center's awards. The Grants & Finance Administrator collaborates with various offices within the Children's National Research Institute to perform tasks required to properly maintain the grants and contracts within their portfolio.Minimum Education Bachelor's Degree Business administration, hospital administration, public administration or other related field preferred. (Required) Minimum Work Experience 1 year progressive related experience. (Required) Required Skills/Knowledge Ability to identify problems and find creative, effective solutions. Demonstrated aptitude for quantitative analysis. Excellent verbal and written communication skills. Ability to handle multiple tasks, meet deadlines and work with confidential materials. Proficiency in personal computer and related software. Solid management and organizational skills. Excellent judgement. Ability to work with limited supervision. Experienced with department budget and personnel communication. Functional Accountabilities Responsible Conduct of Research Consistently demonstrates adherence to the standards for the responsible conduct of research. Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator. Uses research funds and resources appropriately. Maintains confidentiality of data as required. Meets all annual job-related training and compliance requirements. Monthly Monitoring and Audit Support Processes charges, determines the allowability and allocability of charges, verifies availability of funds and obtains proper authorizations in an accurate and timely manner (i.e., subrecipient, animal, lab charges, pharmacy cost, equipment). Reviews payroll distributions and ensures they are correct; for staff allocated to cost centers on a bi-weekly basis, processes PDR's in a timely fashion. Provides backup support during annual OMB-133 audit. Monitors monthly expenditures to ensure the award is being performed in a timely manner and will not have a deficit. Assists in fiscal year end closeout process for grant funding. Reviews information systems and official spreadsheets of record (such as SPINS, RAS, Dimensions and Master Cost Center List) as needed to fulfill requests. Assists with the creation and dissemination of accurate and timely reports to promote effective grants/contracts management. Administrative Support Helps develop financial reports for PI, Sr. Grants & Finance Administrator and special projects as needed. Helps produce reports for projects as needed. Acts as liaison between Grants Management Specialists and research accountants and the principal investigators. Serves as a liaison between the Sr. Grants & Finance Administrator and the central research administration staff within Office of Grants & Contracts and Research Finance. Works with Research Accountants to ensure invoices and FSRs are correct and timely. Agency Reporting/ Proposal Development Works with principal investigator to complete interim progress and/or administrative report requirements for the sponsor/funding agency and includes requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award. Provides technical assistance to principal investigator and staff to complete the proposal for submission to the funding agency, including determining eligibility, interpreting funding opportunity announcement (FOA) guidelines and requirements, collecting pre-award compliance forms, developing detailed line-item budget, contacting external sites as needed to collect subcontract documents and information (such as letter of intent, detailed budget, budget justification, etc.), completing administrative documents and data fields for each application, converting documents to PDFs and attaching/uploading required documents using the appropriate application format and following proposal instructions. Ensures application is in compliance with award terms and conditions and applicable federal and state regulations. Ensures the entire application is accurate, complete and without errors before submission. Ensures budget expenses are allowable, allocable and reasonable for specific project and proposal when developing detailed line-item budget. Initiates pre-application meeting with principal investigator to discuss FOA and creates a proposal-specific timeline for the principal investigator and designate. Forwards electronic or paper applications to Grants and Contracts Specialist for review and approval for submission on behalf of principal investigator. Finalizes, assembles, makes copies, prepares and mails application for submission of paper proposals. Sponsored Programs Management Assists investigators by answering questions regarding award(s) and the grants management process; discusses strategies with investigators for continuous funding for their research and managing current awards. Reviews payroll distributions to ensure center personnel is paid according to their effort; completes payroll distribution reconciliations, payroll distribution reports and effort certifications to ensure timely submission and overall compliance. Reviews and approves all financial requests for compliance with administrative and financial requirements per the OMB circulars, including but not limited to purchase requests and personnel changes; escalates to higher authorities when necessary. Prepares documents for cost transfers and personnel redistributions. Manages all funding, including federal, nonfederal and operational, in each investigator's portfolio to assist in the strategic decision-making process. Assists in fiscal year-end closeout process for grant funding. Organizational Accountabilities Organizational Commitment/Identification Anticipate and responds to customer needs; follows up until needs are met Teamwork/Communication Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others' ideas and opinions Performance Improvement/Problem-solving Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment Cost Management/Financial Responsibility Use resources efficiently Search for less costly ways of doing things Safety Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Keywords: Children's National Health System, Silver Spring , Grants & Finance Administrator, Other , Silver Spring, Maryland