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Accounts Receivable Coordinator

Company: Washington Music Sales Center
Location: Silver Spring
Posted on: May 22, 2023

Job Description:

At Chuck Levin's, we rely on a meticulous financial system to drive business forward. Our Accounts Receivable department keeps that system running smoothly by managing cash influx and collecting payment from clients. We're searching for a skilled financial specialist to join our Accounts Receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The Accounts Receivable Coordinator will have both a day-to-day and ongoing impact on financial transactions - keeping us on track, on time, and on good terms with our valued customers.Chuck Levin's Washington Music Center is well into its sixth decade of operation and is proud to be the largest family-owned music retailer in the nation. Our customers range from daily shoppers to renowned performance, academic, and federal institutions. The workplace is incredibly fast-paced but very casual, with a long-standing and tightly-knit small Accounting department. You don't have to love music to work here, but it certainly doesn't hurt!This is a fulltime position Monday-Friday with benefits to include health, dental, life insurance, 401(k), paid vacation, and sick leave. This is the perfect role for someone who values the stability and flexibility of a family-owned business but loves a bustling work environment that will keep you active and engaged at all times.Salary is negotiable based on experience.JOB DUTIES AND RESPONSIBILITESWork with AR Manager to maintain cash processing and Accounts Receivable system operationsPost customer payments by recording cash, checks, and credit card transactionsData entry and scanning of school/government orders and verifying that prices are accurateProcess refunds, returned checks, and bad debts as instructed by AR ManagerResponsible for the proper invoicing within the standard policies reflective of the customer's requirementsFinalize orders by processing credit memos for any adjustment such as shortage, price discrepancy, discount, freight waiver, uncollectible write-off, merchandise exchange transactions, duplicate invoices, missing shipment, etc.Verify that all items have been received, collect authorized signature(s), and ensure that we don't over credit the customer by checking the supporting documents and back-upConduct credit checks on all new customers; establish and manage limitsWork with AR Manager to ensure there are no issues with customer accounts and invoicing proceduresOrganize and maintain retention files for a required period of timePerform other related duties as assigned by CFO and managementGather and verify invoices for appropriate documentation prior to paymentMaintain Accounts Receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are clearedPerform daily cash management duties including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cashMonitor and collect Accounts Receivable by contacting clients via phone, email, and mailPrepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressingQUALIFICATIONS/ SKILLSBasic accounting knowledgeAbility to precisely complete repetitive tasksAbility to complete work and meet deadlines with minimal supervisionProblem-solving within a clearly defined job scopeDetail-oriented approachDisciplined with the ability to produce high quality, detailed workMust be able to communicate clearly and effectivelySupportive communication with management, peers, and clientsAbility to maintain a high level of confidentialityProficiency in Microsoft Excel and OutlookWillingness to learn new things within scope of the roleWorking knowledge of Navision a plusEDUCATIONHigh School Diploma requiredMinimum of Associates Degree (Accounting preferred but Business, Finance, Econ, etc. acceptable)WORK EXPERIENCE2+ years in Accounts Receivable or Accounting/Office AdministrationHOW TO APPLYSubmit resume and cover letter to be considered for employment

Keywords: Washington Music Sales Center, Silver Spring , Accounts Receivable Coordinator, Other , Silver Spring, Maryland

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