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Accounts Payable Specialist

Location: Silver Spring
Posted on: May 26, 2023

Job Description:

Job Details

Job Location
Wheaton - Wheaton, MD


JOB TITLE Accounts Payable Specialist

**4 Day Work Week, Free Parking**

**COVID Vaccination Required**


Ensure timely processing of all vendor invoices and other accounts payable related functions. Issue checks on a weekly basis. Research and resolve invoice discrepancies, respond to vendor inquires. Review invoices and ensure proper coding to the general ledger accounts.

SUPERVISION RECEIVED The Accounts Payable Specialist reports directly to the Controller



Work may require sitting for long periods and the transporting of charts and messages to doctors and other medical staff. There is frequent stopping, bending and stretching for files of paper weighing up to 30 pounds. Vision must be corrected to 20/20 and hearing must be in the normal range for general telephone work. Must be able to problem solve.

EXAMPLES OF DUTIES (This list may not include all of the duties assigned)


  • Review vendor invoices analysis and process invoices for payment
  • Calculate discounts and determine future payment dates.
  • Process 2 or 3-way matching of purchase orders
  • Verify vendor invoices are properly coded to the general ledger accounts
  • Reconcile vendor invoice discrepancies
  • Analyze and reconcile vendor statements and balance vendor accounts, trace missing invoices and payments
  • Set up new vendors and code to proper general ledger accounts
  • Complete annual audit of all vendors W-9 forms and making any necessary adjustments such as change of address.
  • Review and post staff expense reports for accuracy, post to proper general ledger accounts and schedule for payment
  • Reconcile shipping invoices such as FedEx, UPS and Runners
  • Process checks/ACH/electronic payments/credit card payments
  • Prepare stop payments and reissue checks for payment
  • Up-load daily and weekly checks paid to the bank via positive pay
  • Maintain and update a variety of financial and statistical records, worksheets and documents.
  • General data entry as requested
  • Maintains a neat and orderly work area.
  • Other Duties as Assigned: The assignment of duties to employees is not limited to the content of this job description. Other tasks and assignments may be related to the work usually assigned to the employee, but in some circumstances may be completely unrelated.


    Knowledge, Skills and Abilities

  • Thorough knowledge of accounts payable procedures
  • Knowledge of accounting procedures and methods
  • Strong knowledge of Microsoft Excel
  • Skilled with computer applications and use of calculator
  • Knowledge of basic mathematical principles.
  • Ability to understand and follow written and verbal instructions
  • Ability to communicate clearly and concisely, both orally and in writing
  • Ability to work independently with minimal supervision
  • Ability to work well under pressure and meet deadlines
  • Must be a team player
  • Ability to multi-task on a daily basis
  • Self-Starter with a strong work ethic and attention to details
  • Reliable and dependable
  • Ability to perform a variety of clerical accounting duties in support of assigned area.


  • Follows guidelines for maintaining patient confidentiality.
  • Demonstrates a strong commitment to honest and responsible corporate conduct.
  • Identifies reports and/or prevents any fraudulent or unethical behavior.
  • Initiates notification to management if inappropriate behavior is observed within the organization.
  • Develop a style and methodology that encourages employees to report potential problems.
  • Appropriate dress for office environment.

    HIPAA-Minimum Necessary Access to PHI

    The responsibilities associated with this position allow access to the computer role of ARA as limited clerical employee only.

    We are committed to enforcing minimum necessary access to our patients PHI by limiting the uses and disclosures of this information within our practice. In order for this employee to carry out his/her job (carry out TPO) in a manner that best serves our patients, the employee needs access the afore mentioned computer role. Role descriptions are explicitly defined in our HIPAA manual. Access to computer information is password protected. Upon termination of an employee, his/her password will be deleted from the system.


    High School diploma or equivalent


  • Must know Microsoft Excel and Word
  • At least two years of accounting department experience
  • Clerical work experience
  • Computer experience required
  • Ability to multi-task, meet deadlines


    The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.


Keywords: ARTHRITIS & RHEUMATISM ASSOCIATES P, Silver Spring , Accounts Payable Specialist, Other , Silver Spring, Maryland

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