Program Coordinator (Hanoi, Vietnam)

Company: Association of Public Health Laboratories
Location: Silver Spring
Posted on: May 27, 2023

Job Description:

Salary will be dependent upon education, skills and level of experience.
Background
The Program Coordinator will support the laboratory systems strengthening work of the Association of Public Health Laboratories (APHL) in meeting the President's Emergency Plan for AIDS Relief (PEPFAR) and Global Health Security Agenda (GHSA) goals. APHL, through a cooperative agreement with the U.S. Centers for Disease Control and Prevention (CDC), collaborates with the CDC Vietnam Office to support the Ministry of Health (MOH) activities.
The candidate will plan, manage and coordinate project activities to strengthen heath systems, on behalf of APHL in collaboration with CDC Vietnam. APHL activities will provide support to strengthen biosafety/biosecurity, enhance laboratory information systems for critical laboratory management, strengthen laboratory quality management systems, and improve public health laboratory testing capacity in Vietnam. The candidate will serve as a full-time contracted employee to APHL through September 29, 2023, with annual renewal subject to satisfactory performance and continued availability of funds. APHL Headquarters is located in Silver Spring, Maryland and this is an International Staff position located in Hanoi, Vietnam.
APHL (www.APHL.org) works to strengthen laboratory systems serving the public's health in the United States and globally.
Scope
APHL is seeking a Program Coordinator with a background in project management and coordination. The scope of work will primarily focus on supporting PEPFAR and GHSA activities, with an emphasis on strengthening the public health system. The scope may include coordination with laboratories and other health facilities. This individual will liaise with CDC Vietnam, MOH, and other collaborating partners in Vietnam and implement agreed-upon strategies to enhance the public health laboratory system and improve overall surveillance systems. The individual will have a strong understanding of program coordination and management in Vietnam with relevant experience. The candidate will demonstrate excellent communication and organizational skills.

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  Coordinate and work with diverse groups or organizations and stakeholders, including Ministry of Health, laboratory leaders, international development organizations, APHL HQ and CDC
  
  
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  Update monthly, quarterly and annually the work plans according to targets of the project proposal in coordination with the project lead.
  
  
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  Prepare documents and plans for activities including, estimated budgets and implementation plan, according to the rules and regulations of the Cooperative Agreement.
  
  
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  Act as the primary focal point for administrative management of the APHL's office in Vietnam
  
  
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  Responsible for communicating with project lead and CDC regarding all Cooperative Agreement matters
  
  
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  Coordination of project activities as scheduled and planned as agreed between CDC and APHL
  
  
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  Provide overall logistic advice/support to project lead.
  
  
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  Provide logistic advice/support for trainings/ workshops/events
  
  
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  Provide administrative support for technical staff assigned by the project lead.
  
  
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  Provide recommendations to the project lead in dealing with issues as they arise and coordination in achieving goals of progress and quality.
  
  
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  Integrate recommendations and guidance from the technical working group for the CDC-MOH project
  
  
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  Assist the project lead to implement daily management activities. When assigned, represent APHL in key meetings with partners.
  
  
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  Arrange translation and interpretation for the meetings with international sponsors and organizations.
  
  
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  Prepare reports on implementation progress and summary reports.
  
  
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  Respond to other related tasks as needed for the Cooperative Agreement
  
  
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  Other duties as requested
  
  
  Required:
  
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    Bachelor's degree or equivalent education. Advanced education preferred.
    
    
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    Minimum 4 years of progressive and relevant experience in a program coordination position.
    
    
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    Bilingual - fluency in written and spoken English and Vietnamese is required.
    
    
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    Skilled in use of software including Microsoft Office Suite (MS Teams, Outlook, Word, Excel, PowerPoint,), Zoom and SharePoint
    
    
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    Ability to compile information and write routine reports.
    
    
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    Ability to travel within Vietnam to work for short-term (1-3 week) assignments that may be outside commuting distance to home
    
    
    Preferred
    
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      Knowledge and experience within public health programs in Vietnam
      
      
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      Managerial/Supervisory experience
      
      
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      Experience working with US Government grants and programs preferred
      
      
      The requirements listed below are representative of the knowledge, skill and/or abilities required for successful performance.
      
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        Proficient and confident with virtual meeting platforms.
        
        
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        Strong verbal and written communication skills and the ability to communicate effectively in English and Vietnamese are required.
        
        
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        Capable of handling changing and competing priorities, particularly in periods of heavy workload or under tight deadlines.
        
        
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        Team player with positive attitude, but also capable of working independently.
        
        
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        Takes initiative to effectively coordinate and complete projects in a timely manner
        
        
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        Well-organized and detail oriented.
        
        
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        Synthesize information and translate it into action.
        
        
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        Skilled in project management, coordination, logistics, and administrative support.
        
        
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        Ability to maintain an approachable attitude, act consistently and provide realistic advice in the context of resources.
        
        
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        Ability to effectively engage and collaborate with partners and stakeholders with varying priorities.
        
        
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        Ability to work with stakeholders to prioritize the needs and guide the planning process.
        
        
        The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.
        Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role.
        While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time. The noise level in the work environment may vary from light to moderate depending on the location.
        The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role.
        While performing the duties of this job, the colleague may be required to sit for long periods at a time; type using a computer keyboard; visually read information from; talk, hear, and orally communicate information via a computer monitor.
        APHL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.
        ID: 2021-1257
        Street: 8515 Georgia Ave Suite 700
        Work Environment:: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role.
        While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time. The noise level in the work environment may vary from light to moderate depending on the location.
        Physical Demands:: The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role. While performing the duties of this job, the colleague may be required to sit for long periods at a time; type using a computer keyboard; visually read information from; talk, hear, and orally communicate information via a computer monitor.

Keywords: Association of Public Health Laboratories, Silver Spring , Program Coordinator (Hanoi, Vietnam), Other , Silver Spring, Maryland