Program Support Specialist

Company: U.S. Food and Drug Administration
Location: Silver Spring
Posted on: May 28, 2023

Job Description:

** Program Support Specialist****Department of Health And Human Services****THIS ANNOUNCEMENT HAS BEEN AMENDED TO ADD THE COVID-19 VACCINE MANDATE TO THE POSITION REQUIREMENTS** **This position is in the Office of the Commissioner, Office of External Affairs responsible for a variety of administrative support duties including timekeeping, property management and logistical coordination, travel, and records management. The primary purpose of this position is to serve as a Program Support Specialist providing administrative assistance in support of the mission of OEA.****Location**1 vacancy in the following location:+ **Duties*** Provide administrative support for the Office of External Affairs to ensure resources meet program needs, including: office space, equipment and supplies, meeting and workshop arrangements.* Assist in performing liaison tasks to support administrative operations to include human resources and budget activities of a routine nature such as answering questions concerning established policies and procedures.* Support the overall mission of OEA by assisting internal and external customers with information on OEA work processes and practices, methods and procedures, instruction, and information on assignments, tracking and* identifying administrative issues/subjects, follows up and tracks resolution of assignment (s) and expeditated appropriate approvals or signature as appropriate.* Assist with projects as requested and draft letters, memos, and other written products, as well as edit similar products for quality.* Assist gathering, analyzing, consolidating, and tracking requested information for a variety of projects and preparing reports.* Assist scheduling meetings, including arranging for space, notifying participants, preparing the agenda and minutes, and following up on all commitments to ensure that necessary arrangements have been made.* Ensure day-to-day operations comply with applicable laws, instructions, and policies.* Support posting consumer health information content to FDA.gov.* Perform a wide range of other duties as assigned that are directly related to this position.* Serve as a timekeeper and assumes all timekeeping responsibilities.* Serve as Property Custodial Officer managing accountable property by performing property management duties such as the maintenance of* records, periodic inventories, and/disposal of excess property while managing the distribution of loaner laptops and mobile devices.* Serve as a travel coordinator for domestic and international travel.* Serve as the records management point of contact for OEA.**Requirements**** Conditions of Employment*** Citizenship Requirement: You must be a U.S. Citizen to be considered for this advertisement unless explicitly stated otherwise.* Selective Service Registration: All applicants born male, on (or after) 12/31/1959, must be registered with the Selective Service System OR have an approved exemption. Visit www.SSS.gov for more info.* FDA participates in e-Verify: All new hires must complete the I-9 form; this information will be processed through e-Verify to determine your employment eligibility. If a discrepancy arises, you must take affirmative steps to resolve the matter.* Background Investigation Requirement: All employees must pass a security investigation. Failing to pass the background check may be grounds for removal or legal action. If hired, you may be subject to additional investigations at a later time.* Time-in-Grade Requirement: If you are applying as a current Federal employee, you must meet the time-in-grade requirements described in the Qualifications section, generally, 52-weeks of comparable experience at the next lowest grade.* You must meet ALL requirements by the closing date of this announcement to be considered. Only education, experience, and qualifications attained by this date will be considered. You must continue to meet all requirements through the hiring process.* Certification of Accuracy: All information concerning eligibility and qualification is subject to investigation and verification. False representation may be grounds for non-consideration, non-selection, or appropriate legal action.* Direct Deposit: You will be required to have all federal salary payments electronically deposited into a bank account with a financial institution of your choice.* Additional selections may be made from this vacancy, within the same geographical area, by other organizational elements from within FDA, through shared corporate recruiting activities.* THIS POSITION IS SUBJECT TO EXECUTIVE ORDER 14043 MANDATING COVID-19 VACCINATION FOR FEDERAL EMPLOYEES. See section titled Next Steps for more Conditions of Employment for this position.** Qualifications****The position of Program Support Specialist falls under the** **0301** **occupational series. To qualify for this position at grade GS-7/9, you must meet requirements by 11:59 pm EST on 02/04/2022.** **In order to qualify for Program Support Specialist, GS-0301-07, you must meet the following:****Have one year of specialized experience, equivalent to the GS-05 In the Federal service**, experience providing administrative support and guidance to internal and external customers. Experience assisting and participating in the preparation of property management, timekeeping, arranging travel, and human resources. **OR**Have completed 1 full year of graduate level education **or** superior academic achievement. **In order to qualify for Program Support Specialist, GS-0301-09, you must meet the following:****Have one year of specialized experience, equivalent to the GS-07 In the Federal service,** experience assisting staff in troubleshooting, tracking, or identifying administrative issues and follows up and tracks to assure resolution. Experience in property management, records management, timekeeping, arranging travel, processing travel vouchers, and procuring supplies and services. **OR**Have completed a master's or equivalent graduate degree **or** 2 full years of progressively higher level graduate education leading to such a degree **or** LL.B. or J.D., if related. **Time-in-Grade:** Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service). Time-in-grade requirements must be met by the closing date of this announcement. *In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.* If you are applying based on some other qualifying eligibility (i.e. you are not applying as a current Federal employee), you must meet the specific requirements of the eligibility you are claiming, and must have sufficient past experience to demonstrate that you are minimally qualified for this position. *See on USAJOBS for more information ab

Keywords: U.S. Food and Drug Administration, Silver Spring , Program Support Specialist, Other , Silver Spring, Maryland